Matter of Events

Matter of Events is software for Hotels & Events Organisers who wish to simplify the complete event planning process

Matter of Events flexible modules include:

Event Planning Tracker

Providing checklists for events to maintain trackable lists of who, what and when for any event

Finance View

Access to quotes, prospects and invoices along with integration to finance and payment systems for ease of use

Client Portal

Engage with your clients 24 x 7 – enable them to view invoices, make payments, make menu choices, plan their seating plan and manage guests attendance

All Features

A flexible solution – use as much or as little and integrate to your existing processes and systems easily
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Quoting System

Based on accommodation, Function rooms, extras,food and packages
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Actions and Messaging

Enable actions and messages to be connected to events and clients
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Table Planner

Define a series of room layouts and dynamically create a table plan
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Invoicing System

With secure online payments
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Prospect Management

Create actions based on a sales enquiry or prospect contacts
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Automated Email

To clients and staff for key actions and deadlines

Quoting System

Flexible quoting system, multiple quotes, track acceptance and automate follow ups.
Define your own saleable items, set your own prices, apply discounts and offer packages. Print and email quotes in your own format or easily export to your finance system – flexibility is the key with Matter of Events integrating easily with your existing systems.
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Quoting System

Based on accommodation, Function rooms, extras,food and packages
null

Actions and Messaging

Enable actions and messages to be connected to events and clients
null

Table Planner

Define a series of room layouts and dynamically create a table plan
null

Invoicing System

With secure online payments
null

Prospect Management

Create actions based on a sales enquiry or prospect contacts
null

Automated Email

To clients and staff for key actions and deadlines

Actions and Messaging

Single messaging overview – internally as well as with clients. Set event actions pre, during and post event and track progress.
Fully customisable task lists can be defined per event type, tasks are allocated per role and ensure the event is coordinated easily (reducing the need for a single resource to oversee). Integrated messaging ensures client and internal messages are viewable by event/client.
null

Quoting System

Based on accommodation, Function rooms, extras,food and packages
null

Actions and Messaging

Enable actions and messages to be connected to events and clients
null

Table Planner

Define a series of room layouts and dynamically create a table plan
null

Invoicing System

With secure online payments
null

Prospect Management

Create actions based on a sales enquiry or prospect contacts
null

Automated Email

To clients and staff for key actions and deadlines

Table Planner

Define room spaces, tables and extras available in a space using drag & drop. Publish to the client portal to allow seating planning easily.
Simply define your standard room spaces and extras, prepare a suggested table plan including any extras and publish to your client. Your client can upload guest lists, manage attendance and indicate seating (seat type, meal type etc) via their own portal access.
null

Quoting System

Based on accommodation, Function rooms, extras,food and packages
null

Actions and Messaging

Enable actions and messages to be connected to events and clients
null

Table Planner

Define a series of room layouts and dynamically create a table plan
null

Invoicing System

With secure online payments
null

Prospect Management

Create actions based on a sales enquiry or prospect contacts
null

Automated Email

To clients and staff for key actions and deadlines

Invoicing System

Manually and Automatically create Invoices at key stages and allow online payments
Simply define a payment schedule and apply to the event to automatically generate invoices and send to your client (tracking open rates), accomodates changes to the event and intgerate with your existing finance systems to keep track of invoices, customers and payments.
null

Quoting System

Based on accommodation, Function rooms, extras,food and packages
null

Actions and Messaging

Enable actions and messages to be connected to events and clients
null

Table Planner

Define a series of room layouts and dynamically create a table plan
null

Invoicing System

With secure online payments
null

Prospect Management

Create actions based on a sales enquiry or prospect contacts
null

Automated Email

To clients and staff for key actions and deadlines

Prospect Management

Create and follow up with prospects, creating actions to automate the follow up and report on success rates
A fully intgerated customer management section – can we used in addition to your own CRM (and optionally integrated). Enables tracking of a prospect converting to a customer, enables a single view of a customer with regards to events, invoices, payments and actions.
null

Quoting System

Based on accommodation, Function rooms, extras,food and packages
null

Actions and Messaging

Enable actions and messages to be connected to events and clients
null

Table Planner

Define a series of room layouts and dynamically create a table plan
null

Invoicing System

With secure online payments
null

Prospect Management

Create actions based on a sales enquiry or prospect contacts
null

Automated Email

To clients and staff for key actions and deadlines

Automated Email

Reduce the administrative burden with automated emails to colleagues and customers, leaving more time to focus on sales
Define automated stages and emails to be sent (fully customisable) based on key events/actions, ensuring your customers are kept upto date, reminded of due payments and anniversary emails are sent automatically. Ensure colleagues such as house keeping and front of house are reminded of special requests.

Actions and messaging

Automated Email

Invoicing system

Prospect Management

Quoting System

Table planner

Quoting System

Flexible quoting system, multiple quotes, track acceptance and automate follow ups.
Define your own saleable items, set your own prices, apply discounts and offer packages. Print and email quotes in your own format or easily export to your finance system – flexibility is the key with Matter of Events integrating easily with your existing systems.

Share this

Actions and messaging

Automated Email

Invoicing system

Prospect Management

Quoting System

Table planner

Actions and messaging

Single messaging overview – internally as well as with clients. Set event actions pre, during and post event and track progress.
Fully customisable task lists can be defined per event type, tasks are allocated per role and ensure the event is coordinated easily (reducing the need for a single resource to oversee). Integrated messaging ensures client and internal messages are viewable by event/client.

Share this

Actions and messaging

Automated Email

Invoicing system

Prospect Management

Quoting System

Table planner

Automated email

Reduce the administrative burden with automated emails to colleagues and customers, leaving more time to focus on sales
Define automated stages and emails to be sent (fully customisable) based on key events/actions, ensuring your customers are kept upto date, reminded of due payments and anniversary emails are sent automatically. Ensure colleagues such as house keeping and front of house are reminded of special requests.

Share this

Actions and messaging

Automated Email

Invoicing system

Prospect Management

Quoting System

Table planner

Invoicing system

Manually and Automatically create Invoices at key stages and allow online payments
Simply define a payment schedule and apply to the event to automatically generate invoices and send to your client (tracking open rates), accomodates changes to the event and intgerate with your existing finance systems to keep track of invoices, customers and payments.

Share this

Actions and messaging

Automated Email

Invoicing system

Prospect Management

Quoting System

Table planner

Prospect Management

Create and follow up with prospects, creating actions to automate the follow up and report on success rates
A fully intgerated customer management section – can we used in addition to your own CRM (and optionally integrated). Enables tracking of a prospect converting to a customer, enables a single view of a customer with regards to events, invoices, payments and actions.

Share this

Actions and messaging

Automated Email

Invoicing system

Prospect Management

Quoting System

Table planner

Table planner

Define room spaces, tables and extras available in a space using drag & drop. Publish to the client portal to allow seating planning easily.
Simply define your standard room spaces and extras, prepare a suggested table plan including any extras and publish to your client. Your client can upload guest lists, manage attendance and indicate seating (seat type, meal type etc) via their own portal access.

Share this

Get in touch

Contact us today for a free no-obligation demo to see how Matter of Events can help your business